Privacy Policy

Last Updated:

March 20, 2026

Khutsedzik’e’ Justice Services is committed to protecting the privacy and confidentiality of individuals who visit our website and submit referrals through our online forms. This Privacy Policy explains how we collect, use, store, and protect personal information provided through this website.

1. Information We Collect

When you submit a referral through our website, we may collect personal information including:

Name of the person making the referral
Contact information (such as phone number or email address)
Name of the individual being referred
Age or date of birth
Relevant background information needed to process the referral
Program or service requested
Any additional information voluntarily provided in the referral form

For youth referrals, information may be provided by a parent, guardian, caregiver, or referring professional.

We may also collect limited technical information automatically when you visit our website, such as:

IP address
Browser type
Pages visited
Date and time of visit

This information helps us improve the functionality and security of the website.

2. How We Use the Information

Information collected through referral forms is used for the following purposes:

To review and process referrals
To determine eligibility for programs or services
To contact the referring person or the referred individual when appropriate
To coordinate services and support
To maintain internal program records
To improve our services and website functionality

We only collect information necessary to provide or coordinate services.

3. Protection of Personal Information

We take reasonable administrative, technical, and physical safeguards to protect personal information from unauthorized access, disclosure, or misuse.

Measures may include:

Secure website forms
Restricted access to referral information
Password-protected systems
Staff confidentiality policies and training

While we take reasonable steps to protect information, no internet transmission can be guaranteed to be completely secure.

4. Sharing of Information

Personal information submitted through referral forms will only be shared when necessary and appropriate, such as:

With authorized staff responsible for reviewing referrals
With partner organizations or service providers involved in delivering services (when appropriate)
When required or permitted by law

We do not sell, rent, or trade personal information collected through this website.

5. Youth Privacy

We recognize the importance of protecting the privacy of youth. Personal information about individuals under the age of 19 will be handled with additional care and in accordance with applicable privacy laws and program policies.

Where appropriate, consent from a parent or guardian may be required before services are provided.

6. Data Retention

Referral information will be retained only as long as necessary to:

Review and process the referral
Provide services
Meet legal, regulatory, or program requirements

After this period, information will be securely deleted or destroyed.

7. Your Privacy Rights

Individuals may request to:

Access personal information submitted through the referral form
Correct inaccurate or incomplete information
Ask questions about how their information is used

Requests may be made by contacting us using the information below.

8. Cookies and Website Analytics

Our website may use cookies or analytics tools to understand how visitors use the site. This information helps improve website performance and user experience. Cookies do not collect personal information submitted through referral forms.

Users can disable cookies in their browser settings if they prefer.

9. Third-Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices or content of those sites.

10. Changes to This Policy

This Privacy Policy may be updated from time to time. Any changes will be posted on this page with an updated revision date.

11. Contact Information

If you have questions about this Privacy Policy or how personal information is handled, please contact:

Khutsedzik’e’ Justice Services
2221 Quinn Street South
Prince George, BC V2N 2X4
250-563-4161
khutsedzike@kwadacha.com

Who we are

Suggested text: Our website address is: https://kwadachajp.com.

Comments

Suggested text: When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

Suggested text: If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

Suggested text: If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Suggested text: Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

Suggested text: If you request a password reset, your IP address will be included in the reset email.

How long we retain your data

Suggested text: If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

Suggested text: If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where your data is sent

Suggested text: Visitor comments may be checked through an automated spam detection service.

Our Mission

Our mission at Khutsedzik'e' Justice Services is to provide members with support throughout all justice processes in order to prevent and reduce recidivism using culturally relevant practices of healing and restoration. To assist members of the community with the court system and conflicts with law.